BYLAWS

Article I - Mission and Membership

Section 1. The Southwest Association of Colleges and Employers provides services to its members, who are college and university career services and employment professionals. The SWACE geographic region includes the states of Arkansas, Kansas, Louisiana, New Mexico, Oklahoma, and Texas. The mission of SWACE is to provide resources for the career planning/employment of the college-educated work force, to provide professional development opportunities, and to promote high professional and ethical standards through its membership and in the field. Southwest Association of Colleges and Employers shares its mission in collaborative agreement with other associated professional associations.

Section 2. The Association will consist of these types of members: College/University, Employer, Individual Student, Lifetime Honorary, Institutional Affiliate, Transitional and Individual.

Individuals not addressed in this paragraph may submit for approval applications to the Association Board of Directors.

A. College/University Memberships

1. College/University Membership shall be granted to any individual employed by a degree granting college or university that is officially recognized by an accrediting body recognized by the Council on Postsecondary Accreditation to a subdivision thereof or by the designated governmental entity in the country within which the college or university is located and which provides career services including but not limited to career planning, counseling, and placement assistance for full-time, part-time, summer jobs, cooperative education, or internships, and which designated as its representative to SWACE, an individual to hold such membership whose primary responsibility within the institution is career services.

2. Each such institution may have one or more College/University Memberships.

3. For the purpose of determining College/University Membership, the following shall apply:

a. Decentralized career services offices within the same institution that are located in the same metropolitan area will be considered part of the same institution. Any institution’s career services office located outside of this metropolitan area will be considered as a separate institution and for purposes of College/University Membership, such career services office must enroll separately to obtain College/University Membership status.

b. Separate campuses of a university system shall be considered separate institutions. College/University Membership by one campus of a university system shall not extend College/University Membership status with its resultant rights, privileges and benefits to other campuses within the university system. Each campus must enroll separately to obtain College/University Membership status. Separate campuses that are in the same metropolitan area, for purposes of College/University Membership will be considered part of the same institution.

c. Membership dues will be paid annually by the employing College/University. Membership is non-transferable.

B. Employer Memberships

1. Employer Membership may be granted to any individual who performs a portion of their responsibilities in human resources, professional staffing or recruiting and/or hiring of college graduates solely for their organization’s workforce or for a subdivision thereof and maintains human resources staffing for their own organization. This does not include organizations which provide a service or product to career services or human resources staffing functions or as a 3^rd party recruiter.

2. Each such organization may have one or more Employer Memberships.

3. For the purposes of determining Institutional Employer Membership, the following shall apply:

a. Decentralized human resources offices within the same employing organization that are located in the same metropolitan area will be considered part of the same employing organization.

b. Any human resources office of an employing organization located outside the aforementioned metropolitan area will be considered a separate employing organization. In such an event, this human resources office must become an institutional member in order to receive the rights, privileges and benefits of SWACE Employer Membership for an employing organization.

c. Divisions of an employing organization, even if located within the same metropolitan area, are considered separate employing organizations and must become regular Employer Members in order to receive the rights, privileges and benefits of SWACE Employer Membership for an employing organization.

d. Membership dues will be paid annually by employing employer. Membership is non-transferable.

C. Individual Student Memberships

1. Individual Student Membership shall be granted to college/university students who are currently pursuing a degree leading to the career goal of human resources/college career services.

2. Individual Student Members may attend conferences and workshops but may not vote nor hold any elected or appointed position.

3. Membership dues for this category shall be one-half (1/2) of the full membership dues.

4. The individual will pay membership dues annually. Membership is non-transferable.

D. Lifetime Honorary Membership

Lifetime Honorary Members will be individuals who have made notable contributions to the Association, and are so elected by the Board of Directors. The Life Member is accorded all the rights and privileges of members except the eligibility to vote on Association business matters or to hold office; however, the Life Member may hold committee membership, be eligible to serve as chair of a committee, or serve on a committee in an ex-officio capacity. Membership needs to be renewed annually.

E. Affiliate Membership

1. Affiliate Membership may be granted to organizations that provide a service or product to career services and/or college relations/human resources staffing functions. The mission and purpose of these organizations must be complementary and supportive of the mission and purposes of the Association, as determined by the Membership Committee.

2. Affiliate Membership may include organizations such as: publishers of career materials, recruitment advertising firms, media organizations, consultants in college recruiting of the institutional employer members, college/university faculty, and supervising managers of the institutional employer members. “Consultants in college recruiting” does not include employment agencies operating on a contingency basis.

3. Affiliate Members may attend conferences and workshops, and may serve on committees. Affiliate Members may not vote, hold any elected or appointed offices, or chair committees.

4. The individual will pay membership dues annually. Membership is non-transferable.

F. Transitional Membership

1. Transitional Membership shall be granted to an individual who has been a SWACE member in good standing working in human resources/college career services and recently has left a position with an employer member or college career services office. The individual’s membership status will belong to the individual until such time as they accept an employment position in human resources or in college career services office.

2. Transitional Membership individuals may:

- Continue serving in any elected position

- Run for SWACE officer positions

- Vote on Association matters

- Serve as committee chairs or as committee members

- Attend conferences and workshops

- Serve on ad hoc committees as assigned by the President or Board

3. Membership dues for Transitional Membership will be billed quarterly based on the current yearly dues rate. Dues paid at the time the Transitional Membership expires are not refundable.

4. Transitional Membership will be converted to the appropriate Institutional Membership category at the point the individual takes a position with an employer meeting SWACE membership qualifications.

5. Transitional Membership will automatically expire if the individual takes a position with an employer that does not meet the SWACE membership qualifications.

6. Transitional Membership may not exceed one calendar year.

G. Individual Membership

1. Individual Membership may be granted to an individual working in career services and/or college relations/human resources staffing functions at an organization that meets the qualifications of either an employer or college/university institution. If the individual’s employer is not able to or is unwilling to financially support the individual’s membership application, the individual can apply for Individual Membership. The Membership Committee will determine application approval.

2. Individual Members may:

- Continue serving in any elected position

- Run for SWACE office positions

- Vote on association matters

- Serve as committee chairs or as committee members

- Attend conferences and workshops

- Serve on ad hoc committees as assigned by the President or Board

3. Membership dues will follow the current dues structure.

4. Individual Membership will convert to the appropriate membership category if the holder takes a position with an employer that financially supports their SWACE membership. The individual is required to notify SWACE if their membership status is subject to change based on their employment status.

5. Individual Membership will automatically expire if the holder takes a position with an employer that does not meet the SWACE membership qualifications.

Section 3. Membership in the Southwest Association of Colleges and Employers does not require membership in any other organization, whether national or regional.

Section 4. Provided an individual meets Southwest Association of Colleges and Employers membership requirements, membership and/or conference attendance will be reciprocal to an individual who is a member of another regional organization and that regional organization extends the same membership and/or conference privileges to SWACE members. Membership dues and conference fees must be paid to SWACE. The individual will not be entitled to hold an office.

Section 5. Members not meeting the criteria set forth in “A” or “B” but who were granted membership on a “Grandfather” basis will remain eligible for membership, but successors in their positions will not be eligible for membership. Members qualifying by “Grandfathering” will not be eligible to hold an elected office.

Article II - Dues and Fees

Section 1. Changes in the amount of individual annual membership dues must be recommended by the Board of Directors and be approved by the membership at the annual business meeting. Dues are payable on the first day of the Association’s fiscal year.

Section 2. The Board of Directors will approve the conference registration fee for the annual conference for members and non-members.

Section 3. Refund of the annual conference registration fee will be made if cancellation in writing is received three weeks prior to the start of the annual conference and shall be approved by the conference registration chair.

Article III - Officers

Section 1. Officers of the Association will be elected by the membership and will constitute the Board of Directors. The term of each office will be a one (1) year term with the exception of the Treasurer, and the Technology Director offices which will be two (2) year terms. The terms of office for the SWACE Board of Directors will begin at the conclusion of the annual business meeting.

Section 2. Officers will be from the Active employer and college membership of the Association, in good standing, and actively engaged in recruitment or placement activities as their regular employment. An officer will serve no more than two (2) consecutive terms in the same office.

Section 3. The officers elected to the Board of Directors of the Association will include President, President-Elect, Director-at-Large (starting fiscal year 2007) Secretary, Treasurer, Immediate Past President, Director Four -Year College Relations, Director Two-Year College Relations, Director Employer Relations, and Technology Director. When the President is from the college membership, then the President-Elect should be from the employer membership and vice versa.

Section 4. The duties of the officers will include, but are not limited to the following:

A. President

The President will preside at all meetings of the members and the Board of Directors. The President will appoint all chairpersons and members of the committees unless otherwise designated; will be a member ex-officio of all committees; will recommend to the Board of Directors for approval and appointment the Director-At-Large for the Fiscal Year 2006, and successors to fill unexpired terms of office of Board Members and officers/directors with the exception of the President-Elect; and will with the budget funds approved by the Board of Directors attend annual conferences of not more than two (2) other regional associations and the President’s Roundtable meetings. The President will perform such duties as are incident to the office, or that may be assigned by the Board of Directors.

B. President-Elect

The President-Elect will succeed to the office of the President. The President-Elect will perform all the duties of the President in the absence of or at the request of the President and will serve as Acting President until the next election, should the President’s office be vacant. In addition, the President-Elect will assist the President in the activation and motivation of the standing committees appointed by the President; may attend the President’s Roundtable meetings and will perform other duties assigned by the President or the Board of Directors.

C. Secretary
The Secretary will direct and be responsible for the minutes of the Board of Directors and Official Business Meetings and will direct and be responsible for preserving all papers, letters, and records of all transactions except those of the Treasurer. The Secretary will notify the membership at least thirty (30) days in advance of the annual meeting by written notice stating the place, day, and hour of such meeting. In addition, the Secretary will transmit to the membership of the Association any proposed revision of the bylaws at least thirty (30) days in advance of the official call for votes from the voting membership; will advise members of other meetings as required; and will perform other duties assigned by the President or the Board of Directors.

D. Treasurer

The Treasurer will direct and be responsible for keeping of accurate records of all financial business of the Association; will submit an estimated budget for the year’s operation to the Board of Directors for review and approval; will present the Annual Report of expenditures and income to the Board of Directors for review and approval; will pay all bills against the Association according to the instructions of the Board of Directors; will maintain a record of paid members; and will perform other duties assigned by the President or the Board of Directors. The Treasurer will be bonded by a recognized agency in an amount to be established by the Board of Directors.

E. Immediate Past President

The Immediate Past President will serve in an advisory capacity to the Board of Directors, and will perform other duties assigned by the President or the Board of Directors.

F. Director-At-Large

The Director-At-Large will be appointed by the President for the first year of the position’s existence (Fiscal Year 2006) and will be elected as part of the annual election of officers beginning Fiscal Year 2007. The Director-At-Large may be a career services or employment professional who will serve in an advisory capacity to the President and the Board of Directors and will perform other duties as assigned by the President or the Board of Directors.

G. Director Four-Year College Relations

The Director Four-Year College Relations will be a representative of that constituency to the Association Board of Directors and will perform such duties as may be assigned by the President or the Board of Directors.

H. Director Employer Relations

The Director Employer Relations will be a representative of that constituency to the Association Board of Directors and will perform such duties as may be assigned by the President or the Board of Directors.

I. Director Two-Year College Relations

The Director Two-Year College Relations will be a representative of that constituency to the Association Board of Directors and will perform such duties as may be assigned by the President or Board of Directors.

J. Technology Director

The Technology Director will serve a two-year term and may be a career service or employment professional. The Technology Director will direct and be responsible for facilitating communication with other regions’ technology directors, manage all aspects of the Association’s website, and coordinate the development and implementation of new technologies as appropriate. The Technology Director will also perform such duties as may be assigned by the President or the Board of Directors. The Technology Director will be appointed by the President for the first year of its existence and will be elected as part of the annual SWACE election of officers for all years afterwards.

Article IV - Board of Directors

Section 1. The Board of Directors will manage the business of the Association consistent with the Articles of Incorporation and Bylaws of the Association.

Section 2. The Board of Directors will meet immediately before the annual conference of the Association, and for at least two (2) other sessions during the Association year.

Section 3. The presence of a majority of the members of the Board of Directors of the Association as determined by the Bylaws will constitute a quorum for the transaction of business at any meeting. The newly elected Board of Directors will convene at the call of the new President at the conclusion of the annual conference, and prior to departure from the conference site.

Section 4. When a Board member ceases to qualify for office, the position will be declared vacant. With the exception of the office of the President-Elect, the President will recommend to the Board of Directors for approval, a successor to fill the unexpired term of office.

Article V - Committees

Section 1. To assist the officers and directors in conducting the affairs of the Association, there will be the following standing committees:

A. Nominating Committee

1. The Nominating Committee will be appointed by the President. The committee composed of five (5) members should include: The Immediate Past President, who will serve as the chairperson, at least two (2) representatives of the college membership, and at least two (2) representatives of the employer membership. The members of the Nominating Committee are not eligible for nomination or election to office.

2. Duties

a. The Nominating Committee will prepare a list of nominations for each office up for election in accordance with Article VIII based upon service to SWACE, college/employer designation (as appropriate), and geographic distribution.

b. The Nominating Committee will verify with the Membership Committee the eligibility of all nominees for office in accordance with Article III Section 2.

c. The Nominating Committee will conduct the election of officers in accordance with Article VIII.

B. Membership Committee

1. The Membership Committee will be composed of no fewer than three (3) members of the Association. There will be two (2) Co-chairpersons. The term of office for the Co-chairpersons will be two years and the terms will be staggered for continuity. The Co-chairpersons and the members of the committee will be appointed by the President.

2. Duties

a. The Membership Committee will review and take appropriate action on all applications for membership.

b. The Membership Committee will continually review the status of membership in the Association and, in coordination with the Nominating Committee, certify the eligibility of all nominees for office in accordance with Article III Section 2.

c. The Membership Committee will, in cooperation with the Board of Directors, devise and conduct programs for helping the Association meet its membership goals.

d. The Membership Committee will plan and conduct a new member orientation at the annual conference.

C. Finance Committee

The Finance Committee will be composed of no fewer than three (3) members of the Association, one of whom will be the Treasurer of the Association. The Chairperson and members of the Committee will be appointed by the President. The term of office for the Chairperson will be two (2) years.

2. Duties

a. The Finance Committee will review the financial records and operations for the Association and for the annual conference and report to the Board of Directors the findings and recommendations deemed advisable.

b. The Finance Committee will arrange for an annual review or audit of all operating receipts and expenditures of the Association by a firm of certified public accountants. Such arrangements will include a statement of the review or audit, which will be made a part of the records of the Association and available to its members.

c. The Finance Committee will perform duties delegated by the President.

D. Annual Conference Committee

1. The President-Elect will appoint, with the approval of the Board of Directors, the Annual Conference Chairperson and/or Co-Chairpersons for the Annual Conference where the President-Elect will eventually preside as the President. The Committee will be composed of the Chairperson or Co-Chairpersons who will appoint the Chairperson and members of the subcommittees which may include, but are not limited to, the following: Program, Local Arrangements, Registration, Entertainment and Hospitality, Publicity, Guest/Family Program and Budget and Finance.

2. Duties

a. The Board of Directors will provide the Annual Conference Committee General Chairpersons or General Co-Chairpersons with a guideline for a gross dollar budget for the purpose of arranging the annual conference. The General Conference Chairperson/Co-Chairpersons will then submit a written budget proposal to the Board of Directors for approval. Expenditures over and above the conference budget require approval by the Board of Directors. The Committee will establish, subject to the approval of the Board of Directors, the annual conference fee.

b. Reporting lines for this Committee are as follows: Subcommittee chairpersons will report to the General Chairperson or General Co-Chairpersons; General Chairperson or General Co-Chairpersons will report through the Board liaison designated by the President.

c. At the conclusion of the Annual Conference, the Committee will finalize all financial and other obligations in conjunction with the Conference and submit a final written report to the Board of Directors within 60 days of the conclusion of the Annual Conference.

E. Site Committee

1. The Chairperson and members of the Site committee will be appointed by the President.

2. Duties

a. The Site committee will investigate the relative suitability of the prospective sites and, with the approval of the Board, recommend to the membership one site for each annual conference. The recommendations are to be made at least two years in advance of the annual conference for which the site is proposed. Unless an exception is specifically authorized by the Board of Directors, the site recommended must be in accordance with the Association policy of alternating the site between Texas and other states in the region covered by the Association.

b. Prior to recommending a site for approval of the Board, the Site Committee will ensure that the facility will accommodate the entire space and service needs of the conference and will stipulate those needs in any contractual agreement made with the facility. Contractual agreements will be subject to review and approval of the Board.

F. Bylaws Committee

1. The Chairperson and members of the Bylaws Committee will be appointed by the President.

2. Duties

The Bylaws Committee will conduct continuous review of the Association Bylaws and recommend changes as needed to the Board of Directors.

G. Professional Development Committee

1. The Co-Chairpersons and members of the Professional Development Committee will be appointed by the President. The term of office for the Co-Chairpersons will be two (2) years. The terms of the Co-Chairpersons will be staggered for continuity.

2. Duties

a. The Professional Development Committee will make available the expertise of the membership to school officials and employers within the region served by the Association in addressing career services and recruiting concerns.

b. The Professional Development Committee will determine and develop workshops, orientations, and other educational programs to contribute to professional development.

H. Ethics Committee

1. The Chairperson and members of the Ethics Committee will be appointed by the President.

2. Duties

a. The Ethics Committee will recommend procedures to the Board of Directors for handling questions of ethics within the Association.

b. The Ethics Committee will assist the Board of Directors in resolving any alleged violations of the “Principles for Professional Conduct for Career Services and Employment Professionals” as published by the National Association for Colleges and Employers.

I. Technology Committee

1. The President will appoint the Chairperson and members of the Technology Committee, one of whom will be the Technology Director of the Association.

2. Duties

a. The Technology Committee will continually evaluate the development of technologies and their uses that impact the practices of the members and the mission of the Association.

b. The Technology Committee will keep the Board of Directors and the membership informed about the role of technology as it impacts the mission of the Association.

c. The Technology Committee will be responsible for the management of the Association Web site.

J. Awards Committee

1. The Chairperson and members of the Awards Committee will be appointed by the President.

2. Duties: The Awards Committee will conduct continuing review of the criteria for granting awards and recommend award recipients to the Board of Directors.

K. Communication/Publicity Committee

1. The Communication/Publicity Committee composed of a chairperson and the President will appoint a minimum of two committee members. The Board of Directors will annually approve a budget to finance this committee.

2. Duties

a. The Communication/Publicity Committee will prepare and distribute information concerning the Association.

b. The Communication/Publicity Committee will solicit information from any college career services or college employer group.

c. The Communication/Publicity Committee will provide quarterly news coverage within and without the Association, and promote regional and national recognition of the Association.

d. The Communication/Publicity Committee will be represented by the chairperson or a designee at all Board of Directors meetings as a non-voting guest member to report the official efforts of the Board.

L. Two-Year Colleges Committee

1. The Two-Year Colleges Committee chairperson and committee members will be appointed by the President and will work with the Professional Development Committee in planning workshops and/or seminars that will be helpful in the operation of a Two-Year Career Services office.

2. The Two-Year Colleges Committee will inform two-year colleges of the goals and objectives of the Association and encourage them to attend Association functions.

M. Marketing Committee

1. The Marketing Committee will be composed of no fewer than three (3) members of the organization. The President will appoint the Chair and the members of the committee.

2. Duties: The Marketing Committee will provide collaborative support to the other committees of the Association to accomplish the following:

a. To develop and maintain a professional image of the Association and the profession.

b. To develop and implement marketing programs for products and services to current and prospective members.

c. To develop new products and service offerings for the Association.

d. To create a marketing and image awareness among the Board, committees and membership that everything the Association does sends a message to our clients on “Who We Are” and “What We Believe In.”

N. Diversity Committee

1. The President will appoint the Chair and the committee members are to be recruited by the committee Chair.

2. Duties: The Diversity Committee shall recommend and implement practices that
will bring a demographic balance to the Association and shall heighten the diversity awareness of the members through:

a. Working with each Committee Chair to fully integrate the diversity principles into each program.

b. Provide one diversity conference program.

Section 2. Except for the Conference Committee or where committee membership is a condition of the Association officer position, tenure of appointment to the committee will terminate at the expiration of the term of office of the President who makes the appointments.

Section 3. Other committees as needed will be appointed by the President.

Article VI - Annual Conference

Section 1. The annual conference of the Association will be held within two weeks of June 1 unless circumstances force the Board of Directors to schedule the meeting at another time. The Board of Directors may call such other meetings as it may deem necessary.

Section 2. The following persons are eligible to attend the annual conference.

A. Member - Any individual who meets the requirements in Article I, Section 2 of these Bylaws and who has paid the annual membership dues as set forth in Article II.

B. Spouse - The wife or husband of a member attending the annual conference.

C. Guest - Any person, other than a third part recruiter, sponsored by a member who is attending the annual conference.

D. The Board of Directors will have the authority to restrict or add to the number of qualified attendants if it appears it would be a benefit to the success of the annual meeting.

Article VII - Fiscal/Membership Period

The fiscal and membership year will begin on July 1 and end on June 30.

Article VIII - Nomination and Election Procedures

Section 1. The Nominating Committee will inform the Board of the slate of candidates and will distribute and collect individual biographical statements in order to compile a candidate pool. The committee will elicit from each nominee a willingness to sign a policy statement regarding conflict of interest.

Section 2. The Nominating Committee will prepare a write-in nominating form containing a minimum of two candidates for each office except those offices for employer members which may have only one candidate. This write-in nomination form will be mailed to the entire membership no later than January 15 of the election year.

Section 3. Any active member may nominate one additional candidate for each office by writing on the nominating form his/her own name or that of any other active member. Any member so nominated by at least 1% of the total membership will be declared a candidate for the election to be held.

Section 4. A write-in nomination form must be received by the Committee no later than February 15 in order for it to be considered for inclusion in the election field.

Section 5. After February 15, the Nominating Committee will prepare an election ballot, including instructions, the Committee’s nominations listed on the nominating ballot, and all other valid nominations received from the membership via the mailed nominating ballot. This election ballot will be mailed to the entire voting membership no later than March 1, and must be returned to the Committee, and should be dated no later than March 15 for validation and tabulation.

Section 6. The member receiving the greatest number of votes for each office will be elected to that office. In case of a tie vote, the winner will be decided by ballot vote at the annual business meeting.

Section 7. Members elected to office in the Association will sign a policy statement regarding conflict of interest and file that statement with the Secretary prior to the annual business meeting.

Section 8. Results of the election will be announced at the annual meeting and in the first issue of the SWACE NEWSLETTER following the election.

Section 9. Any person who has been elected but has not yet assumed office and is unable to serve will be replaced by nomination and special election at the annual business meeting.

Section 10. The Nominating Committee will conduct an immediate special election in accordance with the above procedures when the position of President-Elect becomes vacant. In the interim, the Immediate Past President will temporarily assume the duties of President-Elect until the special election results are validated. In the absence of the Immediate Past President, the order of succession will be Secretary, Treasurer, Director Employer Relations, Director Four-Year College Relations, Director Two-Year College Relations, Director-At-Large, Technology Director.

Section 11. In the event that no viable employer candidate is available during the year that an employer is designated to be slated as president, a college member can be elected with the intent that an employer will be identified during the next election.

Article IX - Quorum

For the purposes of considering amendments to the Bylaws and conducting other Association business, a business meeting will be held during each annual conference. The members in attendance at the business meeting will constitute a quorum.

Article X - Parliamentary Authority

Robert’s Rules of Order will govern the Association in all cases to which they are applicable, and in which they are consistent with the Bylaws of the Association.

Article Xl - Bylaws Amendments

Section 1. Proposed amendments to the Bylaws as recommended by the Board of Directors will be filed with the Secretary in time to be mailed, communicated through electronic transmission, or other appropriate means to the membership at least thirty (30) days prior to the identified date of the official call for a vote in which they are to be considered. Proposed amendments not furnished the membership thirty (30) days in advance of the identified date of the official call for a vote will not be considered. To be enacted, proposed amendments to the Bylaws must receive a two-thirds (2/3) vote of approval by voting members .

Section 2. The approval of the SWACE membership is not required for housekeeping changes to the Bylaws; only Board approval is required.

Article XII - Disciplinary Action

Section 1. Types of Action

The Board of Directors may censure, suspend, expel from membership, or remove from office any individual who is found guilty of committing an act or acts set out in Section 2 of this Article. In determining the action to be taken against an individual who is found guilty of committing an act or acts set out in Section 2 of this Article, the decision of the Board of Directors will be final.

Section 2. Causes

A. Violation of the National Association of Colleges and Employees “Principles for Professional Conduct for Career Services and Employment Professionals”;

B. Violation of the Association’s Bylaws or any applicable resolutions;

C. Violation of a state or federal law prohibiting discrimination in employment on the basis of sex, race, color, religion, age, national origin, disability, or citizenship, such violation having been determined by a governmental agency duly authorized to enforce such law;

D. Non-compliance with the policy statement regarding conflict of interest;

E. Failure to properly account for Association funds or other failure to meet financial obligations to the Association.

Section 3. Procedure

A. Complaint - Association Member

Upon information received that a member of the Association, a member of the Board of Directors, or a member of one of the Association committees has committed an act or acts which gives rise to a violation set out in Section 2 of this Article, a written complaint will be presented to the Board of Directors who will decide whether or not to serve the individual involved by certified mail, return receipt. Said individual will be given no fewer than ten (10) days, but no more than twenty-one (21) days, to respond to the complaint and an opportunity to offer evidence on behalf of said individual if desired.

B. Hearing

Within thirty days of receipt of the response by the individual a hearing will be held by an ad hoc committee of three (3) past or present officers of the Association appointed by the President of the Association with the approval of the Board of Directors. The members on the ad hoc committee will have participated actively in the Association during the past five years. The committee will base its findings on the evidence collected and recommend a course of action to the Board of Directors.

C. Disposition

The Board of Directors will review the recommendation submitted by the ad hoc committee and make a final recommendation and disposition of the complaint, including the action to be taken as set out in Section 1 of this Article.

D. Complaints - Board Member

When the complaint involves a Board Member or Board Action, the complaint will be referred to the Ethics Committee which will act in place of the President and the Board of Directors, in accordance with Section A and B above. The Board will then be responsible for disposition under Section C above.

Section 4. Temporary Removal Pending Adjudication

Where the situation demands, due to allegations set out in the complaint and the sensitivity of the position held by the individual charged with a violation set out in Section 2 of this Article, the Board of Directors of the Association is empowered to remove said individual from any and/or all participation in activities of the Board of Directors and Association committees, pending adjudication of the individual’s case. Such action, if deemed necessary, will be provided in the complaint.

Article XIII - Articles of Dissolution of the Organization

Upon dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c) (6) of the Internal Revenue Code of 1986, or corresponding section of any future Federal tax code, or shall be distributed to the Federal, state, or local government for a public purpose. Any such assets not so disposed of shall be disposed of by a court of competent jurisdiction, in the county in which the principal office of the organization is then located, exclusively for such purposes.

ABOUT · MISSION · SERVICES · MEMBERSHIP · BOARD OFFICERS · COMMITTEES
BYLAWS · CONFERENCE · NEWSLETTER · CAREER FAIRS · NACE PRINCIPLES